CAM 003: Definitions

Terms used in this manual are defined as follows:

ACTION-CONDITION LOGIC

A writing technique appropriate for policies and procedures containing if-then situations.

CALLOUT

A reference in text to an exhibit.

DECISION TABLE

A writing technique using action-condition logic in table form to make complex instructions easier to understand.

EXHIBIT

A chart, table, graph, form, or illustration that supplements, or rarely, replaces the text.

EXTERNAL REVIEW

A review of a manual’s final draft performed by individuals outside the administrative unit.

FORMAL REVIEW

A review of a manual’s final draft performed both internally and externally following the editing phase of the project.

INFORMAL REVIEW

A casual review of part of a manual draft or an entire draft performed during the writing and editing phase of the project.

INTERNAL MANUAL

A manual created for users within an administrative unit such as a college, division, department, or office, or a manual created for a particular position.

INTERNAL REVIEW

A review of a manual draft performed by individuals within the administrative unit.

PLAYSCRIPT

A writing technique appropriate for procedures involving more than one individual or administrative unit.

STEP-BY-STEP LISTING

A writing technique that gives greater visibility to main points by placing them in a numbered list instead of burying them in text.