Academic Affairs Manual (ACD)

Effective: 7/1/1978

Revised: 6/1/2008

ACD 704–02: Vacation Leave—Fiscal-Year Appointments

Purpose

To provide vacation leave for faculty, academic professionals, and postdoctoral scholars on fiscal-year appointments

Source

Arizona Board of Regents Policy Manual - 6–803

Applicability

Faculty, academic professionals, and postdoctoral scholars with fiscal-year appointments who are employed to work 20 hours per week (50 percent FTE) or more for a continuous period of six or more months

Policy

Before using paid vacation leave, a faculty member, academic professional, or postdoctoral scholar on a fiscal-year appointment must receive approval from the immediate supervisor. Factors considered in the decision to grant vacation leave will include:

1. university, college, school, or departmental needs

   and

2. the faculty member’s or academic professional’s request.

The computation of accumulated vacation leave is based on a full-time, eight-hour day. Persons working less than 100 percent FTE but at least 50 percent FTE are credited with vacation leave adjusted to the percentage of time worked.

---

Initiation of Vacation Accrual

New and rehired fiscal employees begin accruing vacation leave on their first day of employment.

---

Accrual

As of July 1, 2007, the accrual schedules for faculty, academic professionals, and postdoctoral scholars are as follows:D

Accrual Schedule for Faculty and Academic Professionals with Fiscal-Year Appointments
Maximum Accrual per Pay Period	Maximum Annual Accrual in Hours	Maximum Accumulation in Hours
6.77 hours	176 hours	264 hours
Accrual Schedule for Postdoctoral Scholars with Fiscal-Year Appointments
Year of Appointment	Maximum Accrual per Pay Period	Maximum Annual Accrual in Hours
In year one	3.08 hours	80 hours
In subsequent years	4.62 hours	120 hours

endtable

---

Accumulation

For faculty and academic professionals, unused vacation leave time may be accumulated and carried forward from one year to the next in a total amount not to exceed 1 1/2 times the maximum number of days that can be accrued by an employee in a given year. The number of vacation leave hours carried forward plus those earned during the current year constitute the number of days of vacation leave available at any given time. Vacation accruals in excess of 1 1/2 year credit are forfeited on December 31 of each year.

Unused vacation leave time accrued by postdoctoral scholars may not be carried forward from one calendar year to the next.

---

Use

Faculty, academic professionals, and postdoctoral scholars on fiscal-year appointments may take vacation leave from the date of hire as the leave is accrued and are encouraged to use such leave on a regular basis for purposes of rest and renewal.

---

Cash Payment for Accrued Vacation Leave

For eligible faculty or academic professionals, a cash payment for accrued vacation leave will be made at the current rate of pay upon termination. Payment for vacation leave will not exceed the amount earned for one year of service (i.e., 176 hours).

In the event of the employee’s death, the employee’s estate shall be paid for all accumulated vacation leave at the rate of pay in effect at the time of the employee’s death.

For postdoctoral scholars, there is no cash payment for accrued vacation hours.

---

Faculty, Academic Professionals, and Postdoctoral Scholars on Paid Leave

Vacation leave continues to accrue at the individual’s FTE rate while faculty, academic professionals, or postdoctoral scholars with fiscal-year appointments are on paid leave, such as:

1. sick leave
2. vacation leave
3. bereavement leave
4. leave with pay, including sabbatical leave
5. holidays

   and

6. workers’ compensation while receiving partial salary through the university.

---

Faculty, Academic Professionals, and Postdoctoral Scholars on Unpaid Leave

Vacation leave will not accrue while faculty, academic professionals, or postdoctoral scholars are on unpaid leave, such as:

1. leave without pay

   and

2. extended military leave.

---

Employees on Military Leave

Employees called to active duty who have accrued vacation leave may elect to:

1. retain accrued vacation hours until their return to active work status
2. have hours paid out each pay period at either their normal or reduced work schedule

   or

3. request a lump sum payment through their department for all accrued vacation hours.

---

skip navigation bar

ACD manual | ASU policies and procedures manuals | Index of Policies by Title | ACD manual contact | Provost’s Office Web site

Back to Top