ACD 510–04: Intra-University Consulting
To describe the policies and procedures applicable to intra-university consulting for faculty and academic professionals and to define the permissible extent of intra-university consulting activities undertaken for extra university compensation paid with state, local, sponsored, and other university funds
United States Office of Management and Budget: OMB circular A-21 (revised), Cost Principles for Educational Institutions (Section J.10.d)
Office of the Provost of the University
Office of the Executive Vice President, Treasurer, and Chief Financial Officer
Office of the Vice President for Research and Economic Affairs
Faculty members and academic professionals with administrative appointments
Federal regulations provide that intra-university consulting is expected such that extra compensation may only be granted in “unusual cases.” Specifically, OMB Circular A-21 J.10.d (1) provides that:
Since intra-university consulting is assumed to be undertaken as a university obligation requiring no compensation in addition to full-time base salary, the principle also applies to faculty members who function as consultants or otherwise contribute to a sponsored agreement conducted by another faculty member of the same institution. However, in unusual cases where consultation is across departmental lines or involves a separate or remote operation, and the work performed by the consultant is in addition to his[/her] regular departmental load, any charges for such work representing extra compensation above the base salary are allowable provided that such consulting arrangements are specifically provided for in the agreement or approved in writing by the sponsoring agency.
Extra compensation for intra-university consulting is only paid in rare circumstances, regardless of the funding source. Similar to external consulting, intra-university consulting requires prior notification and approval using the Notification of Consulting or Other Remunerative Arrangement form indicating the source of university funds for compensating above the full-time base salary.
Intra-university consulting activity on behalf of a sponsored project requires the completion and approval by ORSPA of the ORSPA 310: Justification and Approval for Intra-University Consulting Pay form which would be attached to the Notification of Consulting or Other Remunerative Arrangement form prior to beginning the intra-university consulting. If a sponsoring agency allows supplemental pay for intra-university consulting then the university may allow such payments when all of the following conditions are met:
Extra compensation for intra-university consulting or outside consulting or other outside business activities or arrangements (whether compensated or not) shall not exceed 312 hours per academic year for those on academic-year contracts or 384 hours per fiscal year for those on fiscal-year contracts.
Employees whose assignment includes release time shall not normally be eligible for extra compensation. However, investigators and other employees performing work on a sponsored project usually can allocate part of their base academic or fiscal salary appointment to the sponsored project for work that benefits the sponsored project during the project period. General operating (state) funds released by such allocations are usually retained within the college or academic unit during the fiscal year as temporary salary savings.
For further information, see:
Also see the Staff Personnel Policies and