Academic Affairs Manual (ACD)

Effective: 12/1/1986

Revised: 7/1/2013

ACD 304–02: Missed Classes Due to University-Sanctioned Activities

Purpose

To provide students opportunities to make up examinations or other graded in-class work when they miss class or final exams because of university-sanctioned activities

Source

Office of the Executive Vice President and Provost of the University

Applicability

Instructors of students who participate in university-sanctioned activities, including:

Faculty

Academic professionals

Administrative, classified, and university staff

Teaching assistants

Policy

Students who participate in university-sanctioned activities that require classes to be missed, should be given opportunities to make up examinations and other graded in-class work. However, absence from class or examinations due to university-sanctioned activities does not relieve students from responsibility for any part of the course work required during the period of the absence.

The executive vice president and provost of the university or designee shall determine, for the purposes of this policy, whether a particular event qualifies as a university-sanctioned activity.

In each college, a specific individual (e.g., dean’s designee) should be responsible for facilitating adherence to this policy. In particular, students who participate in university-sanctioned activities should be given the opportunity to make up examinations or other graded in-class work due to classes missed because of that activity, unless it can be shown that such an accommodation would constitute an unreasonable burden on the instructor. Should disagreement arise over what constitutes such a burden, the instructor and the student should initially contact the academic unit chair or the dean’s designee.

The specific activity program coordinator (e.g., assistant athletics director for academic services, director of forensics, director of bands) should, as early as possible, provide the college-designated individual with the class schedule of any student who may be required to miss class because of a university-sanctioned activity.

Students should inform their instructors early in the semester of required class absences. Instructors should attempt to provide opportunities for equivalent work, either before or after the class absence, in accordance with any academic unit or college requirements, which may apply.

Incomplete grades (I) should not be used unless deemed necessary by the respective faculty.

Cross-Reference

For information on early examinations for other students, see ACD 304–01, “Examinations and Grade Posting.”

 

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