| Effective: 4/16/1949 |
Revised: 5/23/2006 |
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ACD 112–01:
Academic Constitution and
Bylaws |
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Contents
Preamble
Articles
- The Academic Assembly
- The Academic Senate
- Amendments to the Constitution and
Bylaws
Bylaws
- Providing for a university committee on
Academic Freedom and Tenure and establishing other Grievance
Committees and Procedures
- Designating the Standing Committees of
the Academic Senate and clarifying the relationship of joint
faculty-student committees and university committees and boards to
the Academic Senate
- Elections
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Purpose
To provide faculty members and academic professionals of Tempe
campus and Polytechnic campus with the current Academic
Constitution and Bylaws
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Sources
Arizona Board of Regents Policy Manual-
1–113
Academic Senate
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Applicability
Faculty
Academic professionals
Members of the Academic Assembly
The faculty and
academic
professionals of Arizona State University at Tempe campus
and Polytechnic campus, through this constitution, provide for
the organization and procedures by which and through which they
may function within the range of their authority and
responsibility as circumscribed by state law and regulations of
the Board of Regents.
There are hereby created the Academic Assembly and the Academic
Senate:
A. Membership
- All faculty in a tenure-track or tenured position.
- All academic professionals with multi-year, probationary, or
continuing appointment
positions.
- The president of the university, the executive vice president
and provost of the university, and the provost of Polytechnic
campus.
- All full time contract faculty (i.e., instructors, lecturers,
senior lecturers, clinical faculty, research faculty, and
professors of practice).
- The membership of the Academic Assembly may be changed through
amendment of the bylaws of this constitution.
B. Officers
- The president of the university.
- The executive vice president and provost of the
university.
- The president of the Academic Assembly.
- The president of the Academic Assembly shall be elected from
and by the Academic Assembly as specified under Bylaw III.A., and
shall serve for one year, beginning June 1.
- The president of the Academic Assembly shall preside at the
meetings of the Academic Assembly.
- The president of the Academic Assembly shall serve on the
Arizona Faculties Council for a one-year term.
- The president-elect of the Academic Assembly.
- The president-elect (vice president) of the Academic Assembly
shall be elected from and by the Academic Assembly as specified in
Bylaw III.A., and shall serve for one year.
- The president-elect of the Academic Assembly shall take office
on the June 1 following election, and shall succeed to the office
of president the following June 1.
- The president-elect of the Academic Assembly shall serve, ex
officio, on the university’s Council of Deans.
- The president-elect of the Academic Assembly shall serve on the
Arizona Faculties Council for a one-year term.
- The president-elect of the Academic Assembly serves on the
Consultative Committee.
- The secretary of the Academic Assembly.
- The secretary of the Academic Assembly and Senate shall be
elected from and by the Academic Assembly, as specified in Bylaw
III.A., and shall serve for one year, beginning June 1.
- The secretary of the Academic Assembly shall serve on the
Consultative Committee.
- The immediate past president of the Academic Assembly.
-
- The immediate past president of the Academic Assembly shall
serve on the Arizona Faculties Council for a one-year term.
- The immediate past president of the Academic Assembly shall
serve on the Consultative Committee.
- The faculty ombudsperson
of the Academic Assembly.
The faculty ombudsperson of the Academic Assembly shall be
appointed by the president of the Academic Assembly, with the
advice of the Senate Committee on Committees and the consent of the
Academic Senate, from among the tenured professors, tenured associate
professors, and senior lecturers for a term of two years, beginning
June 1. The faculty ombudsperson may not hold any administrative
appointment of department
chair or higher.
C. Meetings
- Regular meetings: The president of the university or the
president of the assembly may call meetings of the Academic
Assembly. The president of the assembly shall preside. Meetings
shall be held at least once each semester. The agenda of each
meeting shall be sent to each member of the Academic Assembly at
least one week in advance of the meeting.
- Special meetings: Any 25 members of the Academic Assembly may
request a special meeting by writing the assembly president. The
purpose of the meeting must be explicitly stated, and the special
meeting shall be limited to that subject. A specific agenda and
proposals for action shall be sent to each member of the assembly
at least three weeks prior to the meeting.
- Quorum: 25 percent of the members shall constitute a
quorum.
- Voting: The assembly president shall decide the method of
voting; however, a secret ballot shall be ordered upon the request
of five members. By a majority vote, the Academic Assembly may
order its members polled by mail.
- Rules: The current edition of
Robert’s Rules of Order, newly revised, shall prevail
unless otherwise specified in this constitution and
bylaws.
D. Authority and Functions
- The Academic Assembly shall have the power, subject to the
authority of the Board of Regents, and to the limitations
hereinafter provided, to propose on all matters of educational
policy, faculty grievance, faculty personnel, financial affairs,
university support services, and all other matters affecting the
faculty and academic professional role in the university, its
branch campuses which are not separately accredited, research
parks, and other facilities. The Academic Assembly normally will
exercise this power through its representative body, the Academic
Senate. Nothing in this constitution and bylaws is intended to
imply assumption of powers not available by state law or policies
of the Board of Regents.
- The records of the Academic Assembly shall be kept by the
secretary for the use of the Academic Assembly and the Board of
Regents.
A. Membership
- Elected members: Each academic unit shall be certified for
senate membership by a two-thirds vote of the senate. Those
academic units with 25 or fewer members of the Academic Assembly
shall elect one senator. Those academic units with 26 or more
members in the Academic Assembly shall elect one additional
senator. Each college, or other similar representational unit,
shall elect one senator- at-large. All members of the
Academic Assembly in each college or similar representational unit
may vote to elect their representative. The Executive Committee of
the senate shall adjudicate the number of senators from each
representational unit. The Academic Senate itself shall certify the
qualifications of its members.
- The term of elected senators shall be three years; the
beginning date is June 1.
- Attendance: Senators are expected to attend all regular and
special meetings of the senate. When absence is unavoidable, the
senator should designate a substitute or, this not being feasible,
notify the secretary of the senate of the anticipated absence
(excused absence). Upon notification from the secretary that a
senator has accumulated three unexcused absences in one academic
year, the Executive Committee shall declare the seat vacant and
shall request in writing that the chair of the representational
unit concerned call a special election to fill the vacancy.
- Elections: All elections shall be by secret ballot and reported
in writing to the Executive Committee not later than September
1.
- Representational units shall elect by secret ballot
replacements for senators going on leaves of absence or resigning.
Senators elected under this provision will complete either the
unexpired portion of the term or the period of the leave only.
- All elected senators normally will serve on at least one senate
or university committee. Refusal of committee assignment may be
construed as resignation from the senate.
- Ex officio members
- The president of the university.
- The provosts.
- The vice presidents.
- The dean of the Division of Graduate Studies.
- The president, president-elect, past-president, and secretary
of the Academic Assembly.
- The president of the Undergraduate Student Government and the
president of the Graduate and Professional Students
Association.
- Ex officio nonvoting members.
- The chair of the Classified Staff Council.
- The chair of the ASU Emeriti Organization.
B. Officers
- The president of the Academic Assembly shall be the senate
president.
- The president-elect of the Academic Assembly shall be
president-elect and vice president of the senate and shall perform
duties assigned by the president of the senate and approved by the
Executive Committee.
- The secretary of the Academic Assembly shall be the secretary
of the senate.
- The parliamentarian shall be appointed by the senate president
for a term of one year and shall be a past or present member of the
Academic Assembly.
- The immediate past president of the Academic
Assembly.
C. Meetings
- The senate shall meet each month during the academic year on
the third Monday at 3:00 p.m., or at other times designated by the
Executive Committee. Additional meetings may be called by the
senate president, including additional meetings requested in
writing by at least five senators. The senate president will set
the time of special meetings.
- A majority of the membership shall constitute a quorum.
- The method of voting shall be at the discretion of the senate
president, but a secret ballot shall be ordered if requested by
three senators.
- The order of business shall be:
- call to order
- action on minutes
- Senate president or designee
- University president or designee
- other reports
- unfinished business
- new business
- reports from senate committees
- open forum
- adjournment.
- Normally, meetings of the senate shall be open; however, it
shall enter into executive session upon agreement of two-thirds of
the senators present.
D. Authority and Functions
- The senate, subject to the authority of the Board of Regents,
shall have power to act for and represent the Academic Assembly
under existing regulations in all matters including, but not
limited to:
- Academic affairs, which shall include: honorary degrees,
establishment and disestablishment of colleges and schools,
laboratories, centers and institutes, academic programs including
general studies, curricula, research, and extended education.
- Personnel affairs, which shall include: governance, hiring,
affirmative action,
academic freedom,
grievance, tenure, promotion, sabbatical and other leaves of
absence, faculty and academic professional development, and faculty
and academic professional perquisites.
- Faculty-student policies, which shall include: conduct,
organizations, admissions, registration, grading, retention,
graduation requirements, academic integrity, scheduling, advisement
and counseling, undergraduate education, and all other
faculty-student academic concerns.
- Financial affairs, which shall include: strategic planning,
annual budget planning, allocation of university resources,
insurance, retirement, salary schedules, patents and copyrights,
compensation review, and legislative action.
- University services and facilities, which shall include:
physical plant, branch campuses, master planning, design review,
parking, athletic programs, university-wide information and
communications services, library, computer services, auxiliary
services, utilities, and other university
facilities.
- The senate shall also have power to formulate bylaws.
- All actions of the senate shall be subject to review by the
Academic Assembly upon written request to the university president
and president of the Academic Assembly by any 25 members of the
Academic Assembly. Request for review shall be made within three
weeks after the mailing date of the senate minutes. The action in
question shall be reviewed at the next regular meeting of the
Academic Assembly, or at a meeting called for that purpose
only.
- Any 10 Academic Assembly members may petition in writing and
secure consideration by the senate on any appropriate matter,
including proposed amendments to the constitution. Any such
initiative may be presented to any member of the senate, who shall
then convey the proposal to the Executive Committee for placement
upon the senate agenda.
- Summaries of senate actions shall be sent to each member of the
Academic Assembly within three weeks after each senate
meeting.
- The records of the Academic Senate shall be kept by the
secretary for use of the president, the members of the Academic
Assembly, and the Board of Regents. They shall be retained by the
secretary for two years and then placed in the University
Archives.
- The enumeration of the specified functions and authorities in
this constitution shall not be construed to deprive the senate of
those powers necessary to carry out its broad mandate. In
discharging its authority, the senate shall assure the coordination
and continuity of its affairs and promote maximum communication
with the university administration and the Board of
Regents.
- The senate president shall appoint a committee to review the
constitution and bylaws at four-year intervals, beginning in spring
1991, and to recommend appropriate changes for senate
consideration.
- Any senator may propose an amendment as a main motion.
- Any 10 Academic Assembly members may petition the senate to
amend the constitution and bylaws.
- A majority of the senate must approve any amendment for
Academic Assembly consideration and action.
- The business of a special meeting of the Academic Assembly
could be to initiate an amendment or to review action of the senate
on a proposed amendment.
- No amendment may be acted upon at the same meeting in which it
is introduced.
- Amendments shall be ratified by the Academic Assembly as
follows:
- The secretary shall send a copy of each amendment to all
members of the Academic Assembly at least three weeks before a
meeting of the Academic Assembly called by the senate for the
purpose of discussing the amendment(s).
- Alternatively, amendments may be discussed at a regular meeting
of the Academic Assembly, provided that each amendment is sent to
all members of the Academic Assembly at least three weeks before
the meeting.
- Within a week following an Academic Assembly meeting at which
one or more amendments were considered, electronic or printed
ballots shall be distributed by the senate secretary to all members
of the Academic Assembly. A period of not less than two weeks nor
more than four weeks shall be specified for return of ballots.
Ballots will be counted as specified in Bylaw III.
- Approval requires support of two-thirds of all Academic
Assembly members casting a ballot.
- Upon approval by assembly action, amendments shall be forwarded
to the university president for approval and subsequent transmittal
to Board and university counsel, in accord with applicable Board
policy (ABOR 1-113).
Bylaw providing for a university committee on Academic Freedom
and Tenure and establishing other Grievance Committees and
Procedures
Amending Bylaw I (adopted April 25, 1958)
Authority: Article II.D., Constitution
| Note: |
The term grievant may signify one or more
individuals. |
A. Introduction
The Board of Regents, the university president, the faculty and academic professionals, and
the administrators of ASU recognize the importance of providing
efficient procedures for fair resolution of grievances without fear
of retaliation on the part of persons involved. Several avenues of
appeal are available to grievants within the university. The
preferred option is to resolve grievances internally at the level
closest to the grievant(s) (i.e., chair or dean level). The
academic unit and/or
college ombudspersons facilitate this process. If the
grievant(s) does not choose to follow this route, or this route
has not provided acceptable resolution, the grievant(s) may use
appropriate procedures as described in the Academic Affairs
Policies and Procedures Manual— ACD 509–02, “Grievance Policies
and Procedures for Faculty,” or ACD 509–03, “Grievance Policies
and Procedures for Academic Professionals.”
While grievant(s) are urged to seek resolution through an
ombudsperson first, they are not obligated to do so. Faculty may
take their case to the Clearinghouse Committee for assignment to
one of three grievance hearing committees: The Committee on
Academic Freedom and Tenure, the Governance Grievance Committee, or
the Board on Equal Opportunity. Academic Professionals may take
their case to the Academic Professional Grievance Committee. The
composition and general functions of each of these committees are
described below. The detailed policies and procedures of each of
these committees may be found in the Academic Affairs Policies
and Procedures Manual—ACD 509–02, “Grievance
Policies and Procedures for Faculty,” and ACD 509–03,
“Grievance Policies and Procedures for Academic
Professionals.” Changes in these grievance policies and
procedures require Academic Senate approval. The right of a faculty
member or academic professional to be heard by the appropriate
board or committee shall not be restricted.
B. Academic Grievance
Procedures
1. Ombudspersons
- A grievant may seek resolution through the faculty ombudsperson or an academic
professional ombudsperson.
- Annually the faculty ombudsperson shall report to the senate
and university president a summary of the caseload for the year and
any recommendations for policy or procedure changes arising from
the work of the ombudsperson.
2. Grievance committees
A grievant may seek a formal hearing before a grievance hearing
body. For faculty that body is selected by the Clearinghouse
Committee. For academic professionals, the hearing body is the
Academic Professional Grievance Committee. Detailed procedures may
be found in the Academic Affairs Policies and Procedures
Manual— ACD 509–02, “Grievance Policies and
Procedures for Faculty,” or ACD 509–03, “
Grievance Policies and Procedures for Academic
Professionals.”
a. The Clearinghouse
Committee
- The committee shall be composed of the chairs of the Committee
on Academic Freedom and Tenure, the Board on Equal Opportunity, and
the Governance Grievance Committee.
- The chair of the committee shall be rotated among the members,
beginning with the chair of the Committee on Academic Freedom and
Tenure, followed by the chair of the Board on Equal Opportunity,
and then the chair of the Governance Grievance Committee. The chair
will serve one year, beginning June 1.
- Functions of the committee
Upon written request of a grievant(s), the committee shall
decide which of the three grievance committees (noted above) shall
hear the grievance. Jurisdictional decisions shall be made with all
three members present and shall be based on state law; Board of
Regents’ policies; and university rules and regulations,
including guidelines of the respective grievance committees. A
two-thirds majority vote shall decide the question. However, the
grievant(s) may ask the committee to reconsider its assignment; any
decision after such reconsideration is
final.
b. The Committee on Academic
Freedom and Tenure
- Six members shall be elected by the Academic Assembly from
among tenured professors and tenured associate professors. The term
shall be three years, one-third of the elected members to be
replaced each year. Members may not hold administrative positions
at the level of department chair or above.
- The committee shall elect a chair from its membership and shall
establish written procedural guidelines.
- Functions of the committee
- The committee shall investigate alleged infringements upon the
academic freedom or
tenure of faculty members and
report to the senate and the university president.
- The committee shall hear cases assigned to it by the
Clearinghouse Committee.
- Annually, the committee shall report a summary of its actions
to the senate.
- The committee shall deal with dismissal and disability status.
- Dismissal Proceedings
When dismissal is considered for a faculty member who has
satisfactorily completed any probationary period established under
the existing personnel policies of the university, or a faculty
member whose contract period established under the existing
personnel policies of the university, or a faculty member whose
contract period has not expired, the matter shall be resolved by
procedures described in detail in the Academic Affairs Policies
and Procedures Manual— ACD 501,
“Conditions of Faculty Service.” This process
differs substantially from other grievance procedures. Grievant(s)
have the right to seek mediation through a Conciliation Committee
and to appeal to the Committee on Academic Freedom and Tenure
directly.
- Disability Status
When an individual has been placed on disability status for more
than 18 months, there is no assurance of reemployment with the
university. In such cases, dismissal may not be appealed on the
basis of employment rights endowed with
tenure.
c. The Board on Equal
Opportunity
- The board shall be appointed by the university president. The
faculty and academic professionals on the board shall be nominated
to the university president by the senate Committee on Committees
to serve for a period of three years. Members may not hold
administrative positions of department chair or higher.
- The board shall elect a chair from its membership and shall
establish written procedural guidelines.
- Functions of the Board
- The Board on Equal Opportunity has the authority to conduct
hearings to consider charges of alleged discrimination.
- Hearings will be conducted according to the Academic Affairs
Policies and Procedures Manual— ACD 509–02,
“Grievance Policies and Procedures for Faculty,” and
written guidelines of the Board on Equal Opportunity.
- Annually, the board shall report a summary of its actions to
the senate and the university
president.
d. The Governance Grievance
Committee
- The committee shall be composed of six members who shall be
elected by the Academic Assembly from among tenured professors and
tenured associate professors for a period of three years. One-third
of the elected members shall be replaced each year. Members may not
hold administrative positions of department chair or higher.
- The committee shall elect a chair from its membership and shall
establish written procedural guidelines.
- Functions of the committee
- The committee shall hear cases assigned to it by the
Clearinghouse Committee. These cases are normally cases other than
those involving academic freedom and tenure or discrimination. Such
cases include grievances involving salary inequities, teaching
assignment, access to equipment, and any unfair treatment of
faculty by other faculty or administrators.
- Annually, the committee shall report a summary of its actions
to the senate and the university
president.
e. The Academic Professional
Grievance Committee
- The committee shall be composed of five elected regular members
and two elected alternate members representing the widest possible
range of academic professionals.
- Functions of the committee
- The operation and scope of the committee is found in ACD
509–03, “Grievance Policies and Procedures for Academic
Professionals.”
- Annually, the committee shall report a summary of its actions
to the senate and the university
president.
Bylaw designating the Standing Committees of the Academic Senate
and clarifying the relationship of joint faculty-student committees
and university committees and boards to the Academic Senate.
A. Introduction
For the purpose of carrying out its functions as enumerated in
Article II.D., and as implied under Article I.D.1 of the
constitution, the Academic Senate through this bylaw does hereby
establish senate committees.
B. Senate Committees
1. Committee structure
a. Administrative
committees
- The Executive Committee
- The Committee on Committees
- The Consultative Committee
b. Academic affairs
committees
- The Curriculum and Academic Programs Committee
- The Student-Faculty Policy Committee
- The Personnel Committee
c. Other
committees
- The University Affairs Committee
2. The normal term of the elected members of any senate
committee shall be two years. Membership on a senate committee
terminates upon expiration of senate membership.
3. The purpose and function of senate committees shall be to
provide services, process information, and generate recommendations
so that the senate may carry out its responsibilities as indicated
in Article I.D.1. and Article II.D. of the constitution.
- Senate committees generally will deal with matters of policy
which pertain to two or more colleges or schools or to the
university as a whole.
- Senate committees may, by majority vote, request the Committee
on Committees or the Executive Committee to nominate members of the
academic assembly to ad hoc committees for specific tasks.
Each such committee shall dissolve when its task is completed or it
may be dissolved by majority vote of the senate committee that
requested its establishment.
- A senate committee may consider matters referred to it by the
senate, by members of the Academic Assembly, by the faculties and academic professionals of
the colleges or schools, or by other senate committees.
- Recommendations of a senate committee concerning interpretation
of policy may be communicated by the committee to inquiring persons
or agencies directly without reference to the senate. Such
recommendations shall be reported as information items in the
committee’s monthly report to the senate.
- Recommendations of a senate committee concerning revision of
policy or the establishment of new policy shall be made to the
senate. The senate may approve (by majority vote), amend, or
disapprove the recommendation. Alternatively, the senate may refer
it back to the committee for further consideration or refer it to
other committees. Approved recommendations shall be sent to the
university president by the senate president. Recommendations
involving change in the constitution or bylaws are treated under
Article III of the constitution.
- Each senate committee shall record its activities and compile
and send an annual report to the senate president prior to the last
meeting of the executive committee scheduled for the academic
year.
- Between June 1 and August 31 of each academic year, the
president of the Academic Senate shall appoint a chair for each
senate committee, except the Executive Committee. The first regular
meeting of each committee shall be held during the first four weeks
of the fall semester.
4. Senate committees shall be established by amending this bylaw
to include the name and description of the new committee.
5. Specific senate committees shall be discontinued by amending
the appropriate sections of this bylaw.
6. The senate may ask the university president to instruct a
university standing committee to serve as an ad hoc
committee of the senate to perform a specific task related to
an area of responsibility common to both the senate and that
standing committee.
7. Special committees may be appointed by the senate president
or the university president. Senate committees and such special
committees should not be duplicative.
8. The senate, through its officers, shall, at its option,
maintain representation on the university standing committees and
boards through:
- Ex officio representation from the Academic Assembly on
all university standing committees and boards with appointment by
the senate.
- Each senate committee should maintain liaison with those
university standing committees and boards which relate to their
mission.
9. Administrative committees of the senate
a. The Executive
Committee
- Membership
- The university president, the executive vice president and
provost of the university, the provost of Polytechnic campus, the
president of the Academic Senate, the president-elect of the
Academic Senate, the secretary of the Academic Senate, the
parliamentarian of the Academic Senate, the chairs of Academic
Senate standing committees.
- Ex officio: Non-voting members, the immediate past
president of the Academic Senate, the president of ASASU, the
president of the Polytechnic campus Academic Assembly, and the
president of the Academic Senate at West campus.
- The president of the Academic Senate shall preside; the
president-elect of the Academic Senate will serve as vice
chair.
- Purpose and function
- To prepare the agenda for meetings of the senate. Each agenda
shall reserve time for the university president to bring matters to
the senate and for reports from senate committees.
- To facilitate the actions of the senate as it acts upon faculty
and academic professional business.
- To evaluate continuously the committee structure of the senate
and of the university, and to recommend improvements thereof to the
senate.
- To provide direction to the senate president and to senate
committee chairs, and to coordinate their functions.
- To propose amendments to the constitution and bylaws.
- To initiate and stimulate the study of matters of concern to
the university.
- To direct pending business of the senate to the appropriate
committee(s)
- To perform other functions as the senate may
direct.
b. The Committee on
Committees
- Membership
- Elected: Six senators elected by the senate, including one
academic professional.
- Ex officio: The university president, the executive vice
president and provost of the university, and the senate president
or their designees.
- The term of the elected members shall be two years. One-half of
the elected members shall be replaced each
year.
- Purpose and function
- To nominate faculty and academic professionals to:
1. Senate committees other than
the committees on Academic Affairs.
2. Standing university committees
and boards.
3. Officers of the Academic
Assembly.
- To forward to the Academic Senate nominations for membership on
committees which shall exceed the number of vacancies by at least
30 percent. The Academic Senate may nominate additional candidates
from the floor.
- To forward to the appointive authority nominations for
appointed membership on committees. The appointing authority shall
make the appointment(s) from the nominees recommended.
- To nominate faculty and academic professionals to fill
temporary vacancies on committees described in (a) above. The
senate president shall make appointments from among the nominees to
fill the position for the remainder of the term.
- To nominate faculty and academic professionals to serve on
presidential committees at the request of the university
president.
- To ensure that diverse areas of the university are represented
on committees whenever feasible.
- To provide for continuity in committee membership, consistent
with the concept of rotation.
- To supervise elections in the
senate.
c. The Consultative
Committee
- Membership
- Elected senators at large.
- Ex officio: The executive vice president and provost of
the university, the senate president, the senate president-elect,
the secretary of the senate, the parliamentarian of the senate, and
the immediate past senate president.
- Purpose and function
- The committee is advisory to the university
president.
10. Academic affairs committees of the senate
a. Curriculum and Academic
Programs Committee
- Membership
- Elected: Each college shall have one member.
- Nonvoting ex officio: The university president, the
executive vice president and provost of the university, dean of the
Division of Graduate Studies, dean of ASU Libraries, and the senate
president or their designees.
- The term of the elected members shall be two years. One-half of
the elected members shall be replaced each year
- Purpose and function
Serves in a policy-forming and advising capacity in matters
concerning proposed additions or deletions of colleges and schools,
laboratories, centers, and institutes, or academic programs, and on
academic policies affecting more than one college or school
including changes in existing programs. The committee also reviews
and makes recommendations concerning:
- honorary degree policies and criteria
- proposed curriculum changes ranging from specific to
programs
- General Studies Program
- graduate programs
- research proposals affecting curriculum
- extended education
- Relationships
- The chair of CAPC appoints himself or herself and four other
members of CAPC to serve a one-year term as the Tempe Campus
Curriculum Subcommittee (TCCS).
- Though a subcommittee, the TCCS is authorized to decide course
curriculum matters presented to it by the curriculum committees of
colleges and other instructional units of the Tempe campus. TCCS
decisions do not require ratification by the CAPC or by the
senate.
- The chair of the CAPC is a member of the Executive Committee
and an ex officio member of the University Curriculum
Advisory Committee and the Honors Council.
- The CAPC maintains liaison relationships with the Honorary
Degrees Committee, the Council for Research and Creative
Activities, the General Studies Council, and the Graduate
Council.
b. Personnel
Committee
- Membership
- Elected: Nine senators elected by the senate.
- Ex officio: The university president, the executive vice
president and provost of the university, and the senate president
or their designees.
- The term of the elected members shall be two years. One-half of
the elected members shall be replaced each
year.
- Purpose and function
Serves in a policy-forming and advising capacity in the study,
clarification, and formulation of policies and procedures affecting
faculty as specified in the constitution, including but not limited
to:
- university programs for faculty development in research and
training
- faculty promotion and tenure review policies and practices
- faculty employment policies and practices including hiring and
affirmative action
- salary and compensation review policies
- grievance policy and procedures
- sabbatical or other leaves of absence.
Maintains liaison with the University Promotion and Tenure
Committee, the Governance Grievance Committee, the Academic Freedom
and Tenure Committee, the Board on Equal Opportunity, the Committee
on Learning and Teaching Excellence, the Council for Research and
Creative Activities, and the Committee on Academic Professional
Status.
c. Student-Faculty Policy
Committee
- Membership
- Elected: Six senators elected by the senate.
- Ex officio: The university president, the executive vice
president and provost of the university, the senate president, the
dean of Student Life, and one representative each from
Undergraduate Student Government and the Graduate and Professional
Students Association, or their designees.
- The term of elected members shall be two years. One-half of the
elected members shall be replaced each year.
- Purpose and function
Serves in a policy-forming and advising capacity in matters
governing student conduct,
consistent with the Rules for Maintenance of Public Order
and the Student Code of Conduct, in matters concerning
student organizations, and in other matters related to students,
including:
- undergraduate and graduate admission and readmission policies
and procedures
- registration, graduation requirements, grading policies,
scheduling, withdrawal policies, course load maximums, and program
of study filing requirements
- student activities related to academic development, including:
advisement, counseling, and academic organizations
- policy development with respect to
student-faculty-administration relationships
- review of organized extra-classroom activities to assess their
continued effective relation to university academic goals
- policy development with respect to academic integrity
- review of undergraduate education, including teaching in a
research institution.
Maintains liaison with the Undergraduate Admissions Board, the
Registrar’s Advisory Committee, the University Standards
Committee, the Division of Graduate Studies, the Student
Development Advisory Committee, Student Affairs Advisory Council,
and ASASU.
11. Other Committees of the Senate
a. University Affairs
Committee
- Membership
- Ex officio: The university president, the executive vice
president and provost of the university, the executive vice
president for Administration and Finance, and the senate president
or their designees.
- The term of elected members shall be two years. One half of the
elected members shall be replaced each year.
- Purpose and function
Serve in an advisory capacity in the study, clarification, and
formulation of policy and procedures in areas affecting the
university, including:
- strategic planning, annual budget planning, and allocation of
university resources
- technology transfer policies, including patents and
copyrights
- university services and facilities, including parking services,
the libraries, and computing services
- information services, including information gathering and
dissemination on issues affecting higher education, faculty, and
academic professionals
- public relations initiatives, including those of the
university’s public relations units, the ASU Foundation, and
the Alumni Association
C. Joint Faculty-Student
Committees
- The Committee on Committees shall nominate to the university
president faculty to serve on committees formed by authority of the
ASASU Constitution.
- Faculty on committees formed by authority of the ASASU
Constitution shall act in a manner consistent with university
policy, and refer any questions of interpretation or conflict of
policy arising in the student committee to the Student- Faculty
Policy Committee.
- The Senate Executive Committee, in consultation with the
president of ASASU, shall appoint students to ex officio
membership on those senate committees it believes appropriate.
- The senate shall request that the university president appoint
such faculty-student ad hoc committees as it shall deem
advisable for the purpose of obtaining the counsel of faculty and
students in carrying out its constitutional responsibilities.
- All faculty-student committees and boards shall file a copy of
all reports with the Senate Executive Committee for the information
of and possible reaction by the senate.
D. Relationship of University Standing
Committees to the Senate
- University standing committees and boards are university-wide
and have continuing functions as designated by the university
president. The university president may establish or discontinue
university standing committees and boards, reporting such actions
to the senate.
- Members of the Academic Assembly shall be nominated for
membership on university standing committees and boards by the
Committee on Committees.
- University standing committees and boards report to the
university president, filing a copy of all reports promptly with
the Senate Executive Committee for transmittal to the appropriate
liaison senate standing committee(s).
When a university standing committee or board finds a matter
which is a responsibility of the senate, it shall recommend changes
of policy to the senate, through the senate Executive Committee,
and shall support such recommendations by describing the current
situation and the purpose and probable consequences of the change.
The senate will treat the recommendation as if it were a
recommendation from a senate committee.
- Senate committees may ask appropriate university standing
committees and boards for information on university policy related
to the areas which are responsibilities of the senate under the
constitution.
- The senate Executive Committee shall evaluate the effectiveness
of the university standing committees and board structure and
recommend improvements thereof to the senate.
Bylaw dealing with the election of the president-elect of the
academic assembly, the secretary of the academic assembly, and
members of elected committees
A. Election Procedures
The election of the president-elect of the Academic Assembly,
the secretary of the Academic Assembly, and members of elected
committees shall be conducted by electronic mail or campus mail in
accordance with the following schedule and procedures:
- Prior to February 1, the Committee on Committees shall prepare
a list of candidates for each vacancy. The list shall include two
candidates for president-elect of the Academic Assembly and two
candidates for secretary of the Academic Assembly. The number of
candidates for elected committees shall exceed the number of
vacancies.
- The chair of the Committee on Committees shall take all steps
necessary to ensure that the first issue of Insight with a
publication date after February 7 will include an announcement of
the election, the list of candidates prepared by the committee, and
a call for nominees.
- A candidate named in a petition signed by at least 50 members
of the Academic Assembly and received by the chair of the Committee
on Committees before 5:00 p.m. on the 15th day following the
publication of the first Insight containing the election
information specified in III.A.2. shall be placed on the
ballot.
- When the ballot includes more than two candidates for an
office, the ballot shall be prepared for preferential voting for
that office, as specified in Robert’s Rules of Order,
latest revision, and the results of the election shall be
determined as described therein.
- Prior to March 15, the chair of the Committee on Committees
shall send an appropriate electronic or printed ballot to each
member of the Academic Assembly. An electronic ballot must have the
capability of recording who has voted in the election and must
insure that no one may vote more than once in the election. Any
printed ballot shall be provided with an unmarked inner envelope,
in which the completed ballot is to be sealed, and a second
addressed outer envelope, in which the sealed ballot is to be
returned, and both shall be sent with each ballot. The outer
envelope shall also include designated spaces for the signature and
printed name of the elector.
- The duration of the election shall be no less than ten days and
include no more than a single weekend period. Only those ballots
received prior to 5:00 p.m. on the final day of balloting shall be
valid. A ballot that arrives later shall be set aside unopened and
preserved for 30 days after the results of the election have been
ratified.
- A committee of three tellers shall be appointed by the senate
president from a list of six senators provided by the Committee on
Committees, subject to the conditions that
- no teller may have served as a teller for the Academic Assembly
election of the preceding year
- no teller may have served on the Committee on Committees during
the 12 months prior to March 15
- the Executive Committee shall approve the appointments and the
senate president shall instruct the tellers prior to the
election.
- The printed ballots:
- Only the three tellers acting together shall open an outer
envelope. The outer envelope shall be opened only after the
signature and name on it have been certified and the receipt of the
ballot recorded. The ballot, still in its sealed, unmarked
envelope, is then to be placed in a closed container. All signed
envelopes shall be preserved for 30 days after the results of the
election have been ratified. If a second ballot is received from a
member of the Academic Assembly, it shall be set aside unopened. An
outer envelope, which does not include a name and signature that
can be certified, shall be set aside unopened. All envelopes set
aside for these reasons shall be preserved for 30 days after the
results have been ratified.
- The unmarked envelopes shall not be opened before 5:00 p.m. on
the final day of balloting. The three tellers acting as a group
shall open the container and the sealed envelopes and shall
determine the validity of each ballot for each contested office. A
ballot shall be excluded from the tabulation only for those
contests for which the markings on the ballot are incorrect. The
tellers shall report the results of the election to the president
of the Academic Assembly within one week of the final day of
balloting.
- The electronic ballots:
- The electronic ballots shall not be tallied before 5:00 p.m. on
the final day of balloting. The electronic tally shall be performed
in the presence of the three tellers acting as a group. The tellers
shall determine that no voter cast more than a single ballot. For
any voter determined to have cast both an electronic and a print
ballot, the electronic ballot shall be removed from the system, and
the tellers shall determine that the electronic votes of that
individual have been deducted from the electronic vote
tally.
B. Ratification of the
Election
- The tellers’ report to the president of the senate shall
be conveyed to the Executive Committee before the last scheduled
meeting of the academic year. If necessary, the Executive Committee
shall hold a special meeting for this purpose.
- The Executive Committee shall ratify the election and report
the results at the last senate meeting of the academic year.
- At the last senate meeting of the academic year, the president
of the senate will entertain any motion brought forward that
protests the procedures of the election.
- If a motion of protest is seconded, a vote of the Academic
Assembly will be taken to ratify or reject the election.
- Results of the ratified election shall be reported in
Insight within 14 days after the final senate meeting as
Insight’s deadlines and availability of space
permit.
(Originally approved by the Arizona State University Faculty
Assembly on April 23, 1982. Approved by the Board of Regents at its
July 1982 meeting. Amended by the Faculty Assembly at its January
19, 1984, meeting. Amended by the senate at its November 18 and
November 25,1985, meetings. Approved with further amendments by the
Faculty Assembly at its January 28,1986, meeting. Further editorial
amendments adopted by the senate on May 5, 1986. Substantive
recommendations proposed by legal counsel of the Board of Regents
were received by the Academic Senate Personnel Committee and
approved by the Faculty Senate on January 19, 1987. Revisions
proposed by the Constitution and Bylaws Review Committee were
approved by the Academic Senate at its November 18, 1991, meeting
by the Academic Assembly on February 11, 1992. Approved with
revision [removal of Section B(4)(b) of Bylaw I] by the Board of
Regents on August 27, 1992. Revisions approved by the Academic
Senate at its April 15, 1996, meeting. Revised document approved by
the Academic Assembly on October 25, 2000. Report of the
Tellers Committee approved by the Senate Executive Committee on
October 30, 2000. Academic Senate accepts the report of the Tellers
Committee on November 13, 2000. Revisions approved by
University President Coor on December 15, 2000. Revisions proposed
by the Constitution and Bylaws Review Committee [University Affairs
Committee] were approved by the Academic Senate at its March 29,
2004 meeting.)
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Cross-References
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See also
1. ACD 509–02,
“Grievance Policies and Procedures for Faculty”
and
2. ACD 509–03,
“Grievance Policies and Procedures for Academic
Professionals.”
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